This article will walk through and explain the project creation process in Rabbet's Project Creation Wizard to help you get your projects quickly and easily onboarded into Rabbet—whether you're just getting the project started or several draws in already!
Starting from the Portfolio or Home screen, click the 'Add Project' button to begin creating your project, and give your project a name.
After completing the basic project details, Rabbet provides multiple options for creating the budget. The budget forms the foundation of a new project in Rabbet, so this is a critical step in getting your project onboarded.
You may choose to upload a version of your budget by using a Rabbet template or custom template, or you may manually create your budget in Rabbet with our Budget Builder or by copying a budget from a previous project. This article addresses the 'Upload Your Budget' option only.
(Skip to the next section below if entering your budget manually with the Budget Builder or copying line items from a previous project.)
Upload the budget using the Rabbet default template
Click 'Download Template' to obtain a blank copy of the Rabbet budget Excel format. Follow the instructions on the Excel spreadsheet to input the budget line items, divisions and budgeted amounts, and either drag and drop your saved Rabbet budget from your document finder onto the upload pad or click 'Select File' to upload your budget.
Note that if you find the Rabbet template doesn't suit your particular budget needs, contact our Partner Success team (firstname.lastname@example.org) for guidance or to discuss custom template options for your project.
Once the file has been uploaded, Rabbet will automatically allow you to view your budget. In this step, you can review the divisions, line items and amounts extracted from the Excel budget. Make any necessary updates, and click 'Submit Budget'.
Enter funding sources and project history
Once your budget is finalized, you will be directed through a series of steps regarding your project funding sources and any historic draws.
Enter any project funding sources, and click 'Next'. If you do not currently have project funding sources, or wish to enter these later, you may skip this step by clicking 'Next'.
See this article for more information on managing and automating funding sources in your project:
After funding sources, you will be directed to enter information regarding any project history.
If this project is a new project and has no funded draws yet, select 'It's a new project', and your project has been created!—you will automatically be brought to your newly created project dashboard.
If this project already has draws on it that have been previously funded, select 'Draw(s) have already been funded' to input your previous draw information.
You will next have the option to either input one single 'To-Date Draw' that aggregates all previous draws into one single draw to the current date, OR you may input a full draw history with each individual past draw. This article will only address entering a full draw history.
(Entering a To-Date Draw follows a similar path as the full draw history, however it is a much simpler process since there is only one aggregate historic draw. Simply enter the total amount previously funded including in predevelopment.)
Add any historical draws and include the Received or Sent Date, and click 'Next' when finished:
Next, enter the Net draw totals for each draw:
Congratulations! Your project has been created.
Completing Project Setup
After clicking 'Complete Project Setup', you will be prompted by a message that notifies you that your historic draws are incomplete due to the lack of supporting documentation in them.
Historic draws will continue to show as 'Incomplete' until the draw's supporting documents are added, or until they are marked as complete:
Your historic draws will display two numbers for you in the top right corner of the draw screen: 'Draw Total' and 'Target Amount'. The draw's 'Target Amount' is the amount entered in project creation that was previously funded for this draw. The 'Draw Total' is the total amount reflected in the draw's supporting documents.
The drop down in the above screenshot is also where you would edit the 'Target Amount' if needed.
As you add supporting invoices and pay applications to the historic draw, the 'Draw Total' will increase, allowing you to confirm your draw's supporting documents match your previously funded amount ('Target Amount').
Your project dashboard will show you which steps remain to make sure your project setup is complete. You may click 'View' to get more information, or 'Skip' to ignore the step. You may complete a skipped step at a later time, however skipping a step will remove it from your project setup progress.
Also note that you may continue working within a project without addressing the steps in Project Setup, however certain activities within a project may be inhibited if steps are ignored or skipped.
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